Office of Research and Sponsored Programs

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Sample Language & Templates

ORSP has put together a number of templates, resources, and documents with sample language to aid in your proposal development. Please peruse the lists below and contact your Pre-Award Administrator if you have further proposal development questions. 


Proposal Summary Resources & Templates

NSF Project Summary
The NSF Project Summary should be no more than one page in length and consists of an overview, a statement on the intellectual merit of the proposed activity, and a statement on the broader impacts of the proposed activity.

NIH Project Summary
The U.S. Department of Health and Human Service, Public Health Service provides individual PHS 398 forms, where the project summary form can be downloaded and filled in where appropriate.

Proposal Narrative Resources & Templates

University Description (Boilerplate Language)
Use this language to help describe the background of the submitting institution. As the University of Louisiana at Lafayette continues to make its mark in academics, research and athletics, it is important to represent the university in a unified, consistent manner. The sample university descriptions, in various lengths, provide wording that articulates a strong, cohesive message. Campus communicators are encouraged to use them when appropriate and to visit UL Lafayette’s Communications & Marketing website for additional information.

Organizational Capabilities (Boilerplate Language)
This document is sometimes required in proposal submissions, most notably in NIH submissions, and it describes the skills, knowledge, and resources that enable the University to provide quality expertise, products or services to granting agencies or sponsors. Only include this document when specifically required by the agency or sponsor, and always check with your Pre-Award Administrator to make sure the current information is included.

Scope of Work Template
Use this template when working with industry sponsors who have no required guidance for proposal submissions and/or for situations where you must submit an unsolicited proposal.

NSF Proposal Template
Use this template as a good starting point for developing your NSF proposal narrative. The NSF Project Description should be no longer than 15 pages and should not include URLs. Refer to the Grant Proposal Guide and the program solicitation for further guidance. 

Proposal Budget Resources

Budget Worksheet Template (43% MTDC)
Use this template for creating your budget when working with most proposals, agencies, and sponsors. Unless there is a consistently-applied limitation on indirect costs, the University will charge its full indirect cost rate of 43% Modified Total Direct Costs (MTDC). 

Budget Worksheet Template (26% MTDC)
Use this budget template when creating a budget for proposals to State agencies or for off-campus projects. To determine whether your project is truly off-campus, please visit our webpage for Determination of On-Campus vs. Off-Campus indirect cost rate. 

Budget Worksheet Template (with cost-share)
Use this budget template only when the agency or sponsor requires the inclusion of cost-share. As per our cost sharing policy, the University will not show cost-share when it is not required by the agency or sponsor.

Budget Justification Sample
Use this template to help create your accompanying budget justification, a requirement of the University regardless if required by the agency. 

Supplementary Document Resources

NSF Biographical Sketch Template
Based off of the NSF guidelines, you may use this template as a starting point for the development of a biographical sketch.

NIH Biographical Sketch Template
Based off of the NIH guidelines, you may use this template as a starting point for the development of a biographical sketch. 

NSF Current and Pending Support Form Template
Based off of the NSF guidelines, you may use this template as a starting point for the development of a current and pending support form.

NIH Other Support Form Template
For NIH, your Biosketch will include current and past support, whereas current and pending support is a just-in-time requirement unless otherwise noted in the FOA. This form is called the “Other Support Form” and is not to be submitted unless requested.

NSF Facilities, Equipment and Other Resources - Coming Soon
For NSF, this section of the proposal is used to assess the adequacy of the resources available to perform the effort proposed to satisfy both the Intellectual Merit and Broader Impacts review criteria. Proposers should describe only those resources that are directly applicable. Proposers should include an aggregated description of the internal and external resources (both physical and personnel) that the organization and its collaborators will provide to the project, should it be funded. Such information must be provided in this section, in lieu of other parts of the proposal (e.g., budget justification, project description). The description should be narrative in nature and must not include any quantifiable financial information. As such, NSF prohibits inclusion of voluntary committed cost sharing unless specifically stated in an NSF solicitation. The NSF FAQs state that “. . . all organizational resources necessary for the project (both physical and personnel) must be described in the Facilities, Equipment and Other Resources section of the proposal (see NSF Grant Proposal Guide (GPG) Chapter II.C.2.i for more information).”

NIH Facilities & Other Resources
Describe the facilities and resources that will be used in the proposed training program. Indicate in what ways the applicant organization will support the program, financial or otherwise (e.g., supplementation of stipends, protected time for mentoring, support for student activities). This could also include, for example, space, shared laboratory facilities and equipment, funds for curriculum development, release time for the PD/PI and participating faculty, support for additional trainees in the program, or any other creative ways to improve the climate for the establishment and growth of the research training program.

Data Management Plan Template
Many agencies require a Data Management Plan (DMP). Use this template to help you begin writing your DMP.

Template Letters for Cost-Sharing Commitments & Collaborations

Letter of Collaboration Template
As federal funding agencies have started to focus more on collaborative research, it is becoming more common to see the involvement of outside entities with sponsored projects. Use this letter template when working with an outside collaborator, regardless if this documentation is required by the agency. This documentation is required by the University.

Third Party Commitment Letter (Cash): Template
Use this letter template when your project involves cost sharing commitments in cash. This documentation is required by the University.

Third Party Commitment Letter (In-Kind): Template
Use this letter template when your project involves cost sharing commitments in kind. This documentation is required by the University.