Sponsored Programs Finance Administration and Compliance

You are here

Hiring Undergraduate Students on a Sponosred Program

You must coordinate the hiring of all undergraduate students with the Student Financial Aid Office.  To be eligible to work on your project, an undergraduate student must be enrolled for a minimum of 6 hours in the fall and spring semester and at least 3 hours in the summer session.

To hire an undergraduate student, have the student complete a UL Lafayette Institutional Application for Campus Employment form.  Once the student completes his portion of the form, complete your section, indicating the account number to be charged, semesters working, hours, and rate of pay.  Sign form and submit to SPFAC.  If you wish to pay a student more than the rate normally allowed, you must attach a letter of justification to the application.

If undergraduate labor is committed as a cost-share obligation, you must submit a letter to SPFAC stating the University account paying for the student, the student's name, CLID #, and the number of hours per week that he/she will be working on the project.  Students being paid through the federal work study program cannot be used as cost share.

The University policy limits employment of undergraduate students to a maximum of 30 hours per week except during semester breaks when they may work up to 40 hours per week. 

If you need additional information employing an undergraduate student, please contact the Student Financial Aid Office.