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Considerations for Administrative Salaries on Sponsored Projects

Administrative and clerical salaries are normally treated as F&A costs, but direct charging to a federal sponsored project is permitted under the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards issued by the Office of Management and Budget (Uniform Guidance) if the administrative or clerical services are integral to the project or activity.

“Integral” means essential to the project’s goals and objectives, rather than necessary for the overall operation of the institution. The individuals involved must be specifically identified with the project or activity. Prior written approval of the awarding agency must be obtained. The budget justification must include a narrative that explains how these services are integral to the project.