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International Travel Information

International travel for conferences, research, teaching, collaboration, and other University-related activities is an important part of the University community. International travel may also raise export control, economic sanctions, research security, cybersecurity, sponsor, and state compliance considerations.

Travelers should plan ahead when University equipment, technology, software, research information, or other University resources will be taken or accessed outside the United States.

Before You Travel

Contact the Office of Research Integrity before international travel if:

  • You plan to take or hand-carry University equipment, materials, software, technology, prototypes, or other research-related items outside the United States;
  • Your travel involves export-controlled technology, software, technical data, equipment, or materials;
  • You plan to travel to a destination subject to U.S. sanctions or significant export restrictions;
  • Your travel involves a restricted or sanctioned individual, institution, company, or other entity;
  • You plan to share, present, access, or transmit export-controlled, proprietary, confidential, or sponsor-restricted research information while abroad;
  • Your sponsor or award includes export control, foreign travel, technology, data security, or other travel-related restrictions; or
  • You are unsure whether an export license, license exception, authorization, screening, or other review may be required.

Additional University and state requirements may apply to travel involving foreign adversary countries or activities with foreign adversaries.

Export Controls and International Travel

Taking University equipment, software, technology, technical data, materials, or other items outside the United States may constitute an export under U.S. export control regulations.

Many commonly used items may be eligible for export without a license or under an applicable license exception. However, eligibility depends on the item, destination, end user, end use, and other circumstances. Travelers should not assume that an item is authorized for international travel solely because it is commonly available or routinely used in the United States.

Contact the Office of Research Integrity before departure if you are unsure whether an item or technology requires export control review.

Economic Sanctions and Restricted Parties

U.S. economic sanctions may restrict transactions, services, payments, travel-related activities, or other dealings involving certain countries, regions, governments, organizations, companies, or individuals.

Sanctions requirements vary by program and may change over time. Travelers should consult the U.S. Department of the Treasury, Office of Foreign Assets Control (OFAC) for current sanctions information and contact the Office of Research Integrity when travel involves a sanctioned or restricted destination or party. The Office of Research Integrity can assist with restricted-party screening of foreign institutions, collaborators, companies, sponsors, hosts, and other parties when appropriate.

University Technology and Data

Travelers should minimize the amount of University technology, data, and research information taken or accessed internationally.

Before traveling:

  • Determine whether University equipment, software, data, or research materials are necessary for the trip;
  • Do not take or access export-controlled, proprietary, confidential, or sponsor-restricted research materials without appropriate review;
  • Consider all countries you will visit or transit through, not only your final destination;
  • Keep University devices, equipment, and data secure and under your control;
  • Do not ship research equipment, technology, software, or materials internationally without appropriate review; and
  • Follow applicable University information technology and cybersecurity requirements for international access and use of University systems.

Louisiana Foreign Travel Requirements

Louisiana law requires certain research institutions, including the University, to maintain an international travel approval and monitoring program for employment-related foreign travel to foreign adversary countries and certain employment-related foreign activities involving foreign adversaries.

Additional preapproval, screening, training, documentation, or post-travel requirements may apply to travel covered by these requirements.

Travelers should contact the Office of Research Integrity as early as possible when travel may fall within these requirements.

Contact

For questions about export controls, sanctions, restricted-party screening, or research security considerations related to international travel, contact:

Office of Research Integrity
researchsecurity@louisiana.edu
337-482-1533